Embed Fonts In Microsoft Word 2011 Mac

You might have noticed that when a coworker or collaborator opens a Word document you’ve carefully styled, it looks a little different. This often happens because the user doesn’t have the same fonts you do. And when you use one of those fonts in your document, their copy of Word can’t recreate it. Instead, Word just picks either the default font or a similar font and does its best.

For everyday documents, this isn’t so much of a problem. But for documents where appearance matters, this can be a major downside. It’s one of the reasons that many people use PDFs to distribute content, but PDFs don’t offer the same editing capabilities as Word documents. If you need your text to stay the same and preserve editing capabilities, you’ll have to embed your fonts in Microsoft Word.

When you try to embed fonts in a Microsoft Office document, Adobe OpenType fonts that have the.otf extension are not embedded. This issue occurs because the programs that are listed in the 'Applies to' section do not embed fonts that have the.otf extension. The programs that are listed in the.
Users may see issues with fonts when using version 16.9 of Microsoft Word, Excel, Outlook, OneNote and Microsoft PowerPoint on macOS. Symptoms: Text appears garbled or in a different font. Some fonts including Times New Roman are missing or unavailable in the font picker. Some fonts are being substituted with other fonts.
Dec 11, 2017 Click the “File” menu in the ribbon. Click “Options” on the left side of the screen. Click “Save” in the menu pane on the left. Find “Preserve fidelity when sharing this document,” and check the “Embed fonts in the file” option. If you want to reduce the size of the file.

Jan 01, 2020 If you use a custom font (other than Word's built-in fonts) in your document, embedding these fonts ensures that whoever views the document sees it the way you want it. If you've ever opened a Microsoft Word document with a custom font that you didn't embed, you know that Microsoft. If the font you want to use isn’t on other computers, you can embed the font to ensure that the document looks the same on any computer that opens it. How to embed a font. To embed fonts in a Word or PowerPoint document go to Options Save and look for ‘Preserve fidelity when sharing this document:”. Check the box ‘Embed fonts in the. Embed fonts in a presentation file. Open a presentation file. On the PowerPoint menu, select Preferences. In the dialog box, under Output and Sharing, select Save. Under Font Embedding, select Embed fonts. Find the font file you downloaded - it likely has a.ttf or.otf extension and it's probably in your downloads folder. Double-click on it. Note: If the font file has a.zip extension you need to open that.zip file and open the font file from there. It will open in the font previewer.

What does embedding fonts do?

List Fonts In Microsoft Word

Embedding the font saves the font file inside your Word document. This will have the effect of increasing the size of the file since now the font needs to ride along with the document. However, if you already have embedded images, the difference isn’t likely to be too noticeable. There are also space-saving measures you can take to reduce your file’s footprint.

This only works with Microsoft Word, PowerPoint and Publisher, and only with the Windows version of the applications. It won’t work on Mac, iOS, Android or web versions of any application.

Further, the font can only be embedded if the font allows it. This is called “embedding permission,” and not every font will allow it. It’s a way to limit the font’s usage to a number of machines, so licenses might exclude this use to lower the cost. If this happens, you’ll find that the recipient can view and print the document but not edit it.

Related: How to Create and Use Macros in Microsoft Word

How to embed fonts in Microsoft Word

To embed fonts in Microsoft Word, you’ll need to have the relevant document open and active.

1. Click the “File” menu in the ribbon.

2. Click “Options” on the left side of the screen.

3. Click “Save” in the menu pane on the left.

4. Find “Preserve fidelity when sharing this document,” and check the “Embed fonts in the file” option.

5. If you want to reduce the size of the file, check the “Embed only the characters used in the document (best for reducing file size)” option. This will only include characters that already appear in the document, reducing file size. However, your recipient won’t have full editing capabilities, and other styles of the typeface, like “Light” or “Semi-bold,” will not be available if they don’t already appear in the document.